Secure document storage - your organisation’s memory
Every board document in one Swiss-hosted place, with the right access.
- Q1 meetings
- Minutes board meeting FebruaryNew
- Budget 2026
- Audit report 2025
What you get
One place for board documents
Statutes, packs and signed minutes. No more inbox archaeology.
Only the right people see them
Role-based access down to folders and files.
Hosted in Switzerland
Your governance files stay under Swiss hosting rules.
Automatically filled
Materials from protocol writing, preparation and Pre-Read appear directly in the hub.
Role-based access
Members see exactly what they are authorised to see.
Swiss hosting
Encrypted storage with backups, entirely in Switzerland.
In detail
So filing does not end up in private places
The Document Hub is the central store for committee documents: everything you upload or attach in preparation, Pre-Read and protocol lands there automatically. Access is role-based down to folders and files.
Each organisation has its own space. Every meeting automatically gets its own folder with all related documents. At the same time you can build your own folder structures, upload hundreds or thousands of files in bulk, and share content via link. Role-based access makes clear who can see what, and when. In short: everything you expect from a normal file store, including governance.
When people change, the data stays with the board or team. New members find the history in the right place, without having to reconstruct private folder structures.
Meeting materials often lived in private folders, email or generic clouds, sometimes without the organisation clearly controlling who should have access. The Document Hub gives every organisation a governed place: data belongs to the board or team, stays in Switzerland, and is immediately available to the right people at handover.
Who it’s for
Built for the people who run the meeting
Board members
Find articles, regulations and past minutes in one place and have long documents summarised by AI.
Corporate secretariat
Uploads documents once into the right structure - instead of versions by email and private folders.
Chair
Controls who sees which folders and documents - down to the individual member.
Frequently asked questions
Where is the data hosted?
Entirely in Switzerland, with encrypted storage and regular backups.
Can I use my own folder structures and bulk uploads?
Yes. You build folders like in a classic file store and, when needed, upload hundreds or thousands of documents.
How do meetings and the hub connect?
Every meeting automatically gets its own folder. Uploaded materials from preparation, Pre-Read and protocol writing also land in the organisation space.
Can I restrict documents per member?
Yes. Access within each organisation is role-based, down to individual documents and folders.
What belongs in a board’s secure document storage?
Articles, regulations, minutes, contracts and meeting documents - stored centrally, versioned and protected by access rights, instead of scattered across inboxes and private folders.
Can the AI work with stored documents?
Yes. Documents in the hub are available to AI search and summaries - always within each user’s access rights.
Explore more
From the blog
24 October 2026
Data sovereignty in the board: CLOUD Act, revised FADP and where minutes and documents are kept
What the US CLOUD Act means for a board of directors, what the revised Swiss data protection act requires when AI is used, and what to ask a provider.
18 August 2026
Organising board meetings in holding structures: what works
Several companies, several boards, often the same secretariat: how holdings organise board meetings across all entities without data getting mixed up.
5 August 2026
Who may see what? Getting board access rights right
Confidential documents, guests, committees and AI: a pragmatic guide to how boards organise access rights cleanly - without individual-grant chaos.
Related features
Next step
See HeyEla with your use case
A focused 45-minute demo with your board workflow in mind, or estimate the business case in about 90 seconds.