AI meeting minutes that match the type of your meeting
Minutes that match how your board actually meets, not a generic transcript dump.
Board meeting
Minutes · 12.02.2026
Welcome and attendance
All members present. Quorum confirmed.
Finance
Next meeting
What you get
Draft ready in minutes, not hours
Structured minutes after the meeting: edit instead of typing everything out.
Around 80% less time on protocols
Teams typically finish cleanup in 5-30 minutes instead of an evening.
Export and share with one click
Word for your CI, PDF to circulate, or keep collaborating in HeyEla.
Guided by meeting type
Board, management, general assembly or your own types. Structure follows the meeting you run.
Context beyond the transcript
Agenda items, attachments and your company wiki inform the draft, not audio alone.
Editor, AI help, export
Rich text with history and an in-app AI editor, then Word for CI or PDF to share.
In detail
Because the hard part is not typing every word
HeyEla drafts a structured meeting protocol from the recording, the agenda and your organisation’s context, not a raw transcript dump. You review the draft in the editor, adjust it and export to Word or PDF. The meeting type drives structure and content.
Board meetings are a core focus, but the same flow covers management meetings, general meetings, general assemblies and your own custom meeting types. Each type guides how the protocol is structured. In the rich text editor you refine the draft with a full audit history, relisten to the audio even if you were not in the room, share the protocol in the app and work on it together. You can also keep editing with the in-app AI editor: ask HeyEla to rework passages, tighten wording or restructure sections without leaving the protocol. Export to Word to continue in your corporate identity, or to PDF to circulate and move into signature.
Teams typically save around 80% of the time they used to spend on minutes: depending on length, cleanup is often about five to thirty minutes instead of hours or a full evening. If the draft needs another pass after you adjust context or wording, you can regenerate and keep editing in the same place. The goal is not a magic one-click PDF. It is a draft that already knows your meeting, so you spend time on the few points that still need a human eye.
Secretaries and chairs were burning evenings reconstructing what mattered from memory and a raw transcript. We built AI protocols so the draft already knows the meeting type, pulls in agenda and wiki context, and lands in an editor where you can relisten, collaborate and leave an audit trail, then export when you are ready.
The flow
From recording to tasks - five steps, one platform
Step 1
Recording
Record the meeting in the browser, send a meeting bot or upload an existing audio file.
Step 2
Transcript
Automatic transcription with speaker attribution, including meetings that switch between Swiss German and High German.
Step 4
Sign & export
Sign digitally, export for your records, and distribute the finished protocol to the board.
Step 5
Tasks & follow-ups
Action items are generated from decisions so nothing from the meeting gets lost.
Who it’s for
Built for the people who run the meeting
Corporate secretariat
Receives a structured draft of the minutes after the meeting and edits instead of typing - often in a fraction of the previous time.
Chair
Approves minutes faster because resolutions and responsibilities arrive already cleanly structured.
Executive management
Uses the same workflow for management meetings - with its own meeting type and minute structure.
From the field
“Protocol done in a fraction of the time. I can focus on the highlights that matter, and the rest is already there. Even when I was not in the meeting, I could relisten, tighten the draft and send it to the team.”
Frequently asked questions
Is the draft only based on the transcript?
No. HeyEla also uses agenda items and attachments from the meeting workflow, plus your organisation wiki, so the protocol reflects what was discussed with the right context.
Which meeting types are supported?
Board meetings are a core focus, alongside management meetings, general meetings and general assemblies. You can define your own meeting types so the protocol structure matches your organisation.
Can I export to Word and PDF?
Yes. Export to Word to apply your corporate identity and keep editing, or to PDF to send and start signature. You can also share and collaborate on the protocol inside HeyEla.
How much time does editing usually take?
Teams typically save around 80% of the time they used to spend on minutes. Depending on the size of the protocol, cleanup is often about 5 to 30 minutes instead of hours or a full evening.
How do I generate meeting minutes automatically?
Record the meeting or upload audio, pick the meeting type - HeyEla creates a structured draft from transcript, agenda and context, which you review and approve in the editor.
Do the minutes meet the requirements for board minutes?
HeyEla structures resolutions, responsibilities and agenda items cleanly and exports to Word and PDF. Legal and content responsibility stays with the board - the draft is reviewed before approval.
Explore more
From the blog
22 October 2026
Signing board minutes electronically: SES, QES and what the Swiss Code of Obligations requires
Swiss law requires two signatures on board minutes, but no particular form. What separates a simple from a qualified e-signature, and how long minutes are kept.
24 September 2026
Following up on board resolutions: how to track open action items properly
A resolution is only implemented once someone implements it. Why action-item lists from board meetings fail, what belongs in the minutes and how the review of resolutions becomes a standing agenda item.
24 August 2026
Recording and minuting meetings: what actually goes wrong in practice
Swiss German, language switching, dropped connections, eight-hour workshops: why transcription is now the smaller problem, and what really matters when recording board meetings.
Related features
Related use cases
Next step
See HeyEla with your use case
A focused 45-minute demo with your board workflow in mind, or estimate the business case in about 90 seconds.