Share the decision, not the whole protocol
Share only the resolution that is needed. Keep the rest confidential.
Protocol extract
Share only the relevant parts of a protocol
Select agenda items
Only the points and decisions recipients actually need.
Need-to-know
Sensitive discussion stays out; the extract keeps only what is required.
What you get
Share only what is needed
Export one resolution without exposing the rest of the minutes.
Ready in seconds
No copy-paste gymnastics for banks, auditors or the commercial register.
Still signable
Extracts keep a clean format for signature and filing.
Select agenda items
Only the points and decisions recipients actually need.
Need-to-know
Sensitive discussion stays out; the extract keeps only what is required.
Sign and share
Sign, export and deliver the extract like a protocol.
In detail
To share relevant information simply
From an existing protocol you create an extract of selected agenda items in seconds, sign it and share only what may be shared. The original stays unchanged.
You select the relevant agenda items, points or decisions, for example agenda items 1 and 2 for the CFO or agenda item 4 for an authority. Only the necessary data remains, under the need-to-know principle.
You can then sign and send that document again, so only the right people receive the right information.
In most conversations, after the excitement about the protocol came the next question: can we also create a protocol extract? That is why we made this process digital and simple with HeyEla.
Who it’s for
Built for the people who run the meeting
Corporate secretariat
Creates an extract for management or external parties from the full minutes in seconds - no copy-paste.
Chair
Shares individual resolutions with banks, auditors or the commercial register without disclosing confidential agenda items.
General counsel / legal
Evidences resolutions to third parties with a cleanly formatted, signable extract.
Frequently asked questions
Can I export the extract?
Yes. You can export the protocol extract like a protocol, for example as Word or PDF.
Can I sign the extract?
Yes. The extract uses the same digital signature workflow and can then be sent out.
Can I edit the extract manually?
Yes. You can refine the extract in the editor before exporting or sending it for signature.
Can I see who created which extract?
Yes. The interface shows who generated which extract from which main protocol, where it is stored and whether it has been signed.
When do I need an extract instead of the full minutes?
Whenever third parties should only see one resolution - banks, auditors or the commercial register. The rest of the minutes stays confidential.
Do the original minutes remain unchanged?
Yes. The extract is its own document; the full minutes remain untouched and the creation of the extract is traceable.
Explore more
Related use cases
Next step
See HeyEla with your use case
A focused 45-minute demo with your board workflow in mind, or estimate the business case in about 90 seconds.