From draft to signed, without printing
From draft to signed protocol, without printing a single page.
Minutes · Ready to sign
In circulation
Recipients
What you get
Sign from anywhere
Phone or laptop. No printing, no chasing wet ink.
See who still needs to sign
Status stays visible until every signature is in.
Filed automatically
The signed protocol lands in the hub with a full audit trail.
Signature workflow
Sequential or parallel signing, with status tracked automatically.
Reusable signature
Save it once, then apply it again in seconds.
Everything stays in HeyEla
Draft, circulation, signature and filing with an audit trail in one place.
In detail
Because a finished protocol often stalled in a folder
After approval you send the protocol for digital signature. Members sign on a laptop or on mobile; the status stays visible until everyone has signed. The signed document lands in the archive with an audit trail.
No printing, no chasing wet-ink signatures. The whole path stays in HeyEla: from draft through circulation to signed storage. Your saved signature can be reused anytime, so future signing rounds stay especially fast.
Once everyone has signed, the protocol is stored as the authoritative version and visible to authorised people in the organisation, without you having to finish the process in another tool.
Drafting was only half the job. Circulating for signature and proving who signed when was the other half. Digital signature closes that loop in HeyEla: no printer, no chasing, with a reusable signature for fast rounds.
The flow
From recording to tasks - five steps, one platform
Step 1
Recording
Record the meeting in the browser, send a meeting bot or upload an existing audio file.
Step 2
Transcript
Automatic transcription with speaker attribution, including meetings that switch between Swiss German and High German.
You are here
Sign & export
Sign digitally, export for your records, and distribute the finished protocol to the board.
Step 5
Tasks & follow-ups
Action items are generated from decisions so nothing from the meeting gets lost.
Who it’s for
Built for the people who run the meeting
Corporate secretariat
Sends the approved minutes for signature and tracks progress instead of mailing paper.
Chair
Signs minutes on the go from a phone - formally closing the meeting.
Board members
Sign in minutes rather than at the next physical meeting - resolutions are documented with legal effect sooner.
Frequently asked questions
Which signature types does HeyEla cover?
Switzerland has three levels: simple, advanced and qualified electronic signatures (SES, AES, QES). In HeyEla you sign with the simple electronic signature (SES) as standard, which is generally sufficient for board minutes. The qualified electronic signature (QES) is available as an add-on, for example for filings with the commercial register.
Can members sign on mobile?
Yes. Members open the link and sign on a laptop, tablet or phone.
What happens when everyone has signed?
The signed protocol lands in the document hub, including an audit trail of who signed when.
How do I sign meeting minutes digitally?
After approval, the secretariat starts the signature run; all signatories receive an invitation and sign digitally - including on mobile.
Can I see who has not signed yet?
Yes. Signature status is visible at any time, and completed documents are filed and distributed automatically.
Explore more
From the blog
22 October 2026
Signing board minutes electronically: SES, QES and what the Swiss Code of Obligations requires
Swiss law requires two signatures on board minutes, but no particular form. What separates a simple from a qualified e-signature, and how long minutes are kept.
20 October 2026
The extract of minutes in the board: who asks for it, what goes into it and how it is produced
What an extract of minutes is, when the commercial register, a bank, a notary or the auditor needs an extract of a board resolution, and what it must contain.
22 July 2026
Board meeting minutes: what Art. 713 of the Swiss Code of Obligations requires - and how much work is really necessary
Duty to keep minutes, signatures, structure, retention: the basics of board minutes in Switzerland - and which steps can be automated today.
Related use cases
Next step
See HeyEla with your use case
A focused 45-minute demo with your board workflow in mind, or estimate the business case in about 90 seconds.