Your organisation's context, remembered
Your organisation’s vocabulary and preferences, remembered across sessions.
AI instructions & memory
- InstructionWrite minutes in the present tense
- MemoryThe general assembly takes place in May
- ContextGlossary_Organisation.pdf
Result
Draft minutes
The board approves the 2026 budget and mandates the executive team with the implementation.
What you get
Teach it once
Terminology, style and board structure stick across every draft.
Drafts that sound like you
Outputs follow your organisation, not a generic AI voice.
Less correction every time
Fewer rewrites because the context was already there.
Instructions and memories
Behaviour, tone and recurring context per organisation.
Terminology and documents
Glossary and context files the AI reliably carries forward.
Consistent outputs
Protocols, answers and preparation follow your rules.
In detail
Because generic AI drafts never sounded like you
In organisation memory you store instructions, terminology and recurring context. Protocols, search and preparation use the same store, so drafts sound like your organisation.
With instructions you steer language, tense, level of detail and structure, for example of your minutes. Glossaries and recurring rules stay stored per organisation and flow into protocols, search and preparation.
Each organisation keeps its own instructions and memories. You update them anytime when terminology or preferences change.
Early on, users told us that some wanted their minutes in the past tense while others preferred the present. That is exactly why we built this feature. You save once how your minutes should be written, in which language, tense and structure, and HeyEla applies it to every draft.
Who it’s for
Built for the people who run the meeting
Corporate secretariat
Stores spelling, minute style and committee structure once - every AI draft then sounds like the organisation.
Chair
Defines what the AI may and should know about strategy and customs.
Executive management
Benefits from drafts that use technical terms and internal abbreviations correctly.
Frequently asked questions
What can I store as a memory or instruction?
Language, tense and structure of protocols, glossary preferences, recurring topics, roles and other organisation context the AI should always consider.
Is memory shared across organisations?
No. Instructions and memory stay limited to the respective organisation.
Who can edit organisation memory?
Organisation admins, so context stays controlled and is not scattered across personal chats.
Does this also affect AI Search?
Yes. Instructions and memories flow into the organisation's relevant AI capabilities, not only into individual chats.
How do I teach the AI our organisation’s style?
Via instructions and memory: store spellings, terms, minute style and context once - HeyEla applies them to drafts, summaries and answers.
Can I change or delete memory entries later?
Yes. Memory and instructions remain visible, editable and deletable - the organisation keeps control over what the AI takes into account.
Explore more
Related features
Related use cases
Next step
See HeyEla with your use case
A focused 45-minute demo with your board workflow in mind, or estimate the business case in about 90 seconds.