Your board's memory - queryable at any time
What was decided, deferred, or still open, askable across every past session.
- Minutes, documents and contracts in one secure place
- Questions in everyday language, answers with sources
- What someone must not see stays blocked for the AI too
Typical for: board members and executives who need to find earlier decisions fast.
A look insideThe flow in pictures
In detail
How often we heard this: shortly after the meeting, nobody remembers exactly what was decided. It goes around on WhatsApp, or someone asks the secretariat: "When did we decide that again?" Maybe the person happens to know - maybe they answer wrongly. So you dig through minutes and Excel lists from the past months. This walkthrough fills exactly that gap: your board's knowledge, queryable in seconds.
01
All knowledge in one secure place
Minutes, documents and contracts sit structured and versioned in the document hub, with clear access rights.
Read moreShow less
Minutes, documents and contracts live in the document hub - structured, versioned and with clear access rights. Everything you upload or record with HeyEla becomes part of your board's memory. What someone must not see stays blocked for the AI too.
02
Ask instead of search
You ask in everyday language and get an answer with its source in seconds. One click leads to the document.
Read moreShow less
The AI search makes this knowledge queryable: documents and minutes are vectorised, and you ask in everyday language - "What did we decide on the succession plan?" The answer comes in seconds, with a source reference; one click leads back to the minutes or document. No more digging through old filing.
03
Someone joins or leaves? The knowledge stays
New members find their way into a mandate quickly, and the knowledge stays when someone leaves.
Read moreShow less
New on the board? Ask HeyEla what was discussed in the last meetings, which decisions were taken, who is working on what and what has been open for a long time - the fastest start into a new mandate. And when the person leaves who always knew everything? Their knowledge stays preserved and queryable in a structured way, instead of disappearing with their retirement.
04
The AI knows your context
HeyEla learns your organisation's terminology, spelling and requirements.
Read moreShow less
With AI instructions & memory, HeyEla gets to know your organisation: terminology, spelling conventions, recurring requirements. Answers and drafts sound like your board - not like a generic chatbot.
Feature in HeyEla
AI Instructions & Memory
Teach HeyEla how your organisation works
View feature05
The next step: from answering to workingIn preparation
The agent is designed to work through assignments across several steps, always within your access rights.
Read moreShow less
The HeyEla agent goes beyond search: it is designed to work through assignments independently across multiple steps, gather information and keep the board regularly informed about relevant changes - always within your access rights. The agent is announced as the next expansion step (coming soon).
Feature in HeyEla
HeyEla Agent
An agent that works for your organisation
View featureThe flow
From recording to tasks - five steps, one platform
Step 1
Recording
Record the meeting in the browser, send a meeting bot or upload an existing audio file.
Step 2
Transcript
Automatic transcription with speaker attribution, including meetings that switch between Swiss German and High German.
Step 4
Sign & export
Sign digitally, export for your records, and distribute the finished protocol to the board.
Step 5
Tasks & follow-ups
Action items are generated from decisions so nothing from the meeting gets lost.
In a new mandate I asked HeyEla what the board had decided on a topic over the past two years. The answer came instantly, with the sources. That is exactly what I imagine a board's memory to be.
Frequently asked questions
Does the AI search respect access rights?
Yes. The AI only answers what the person asking would be allowed to see themselves. Permissions apply equally to documents, meetings and AI answers.
How do I know an answer is correct?
Every answer references its source - the minutes or document it comes from. One click opens the passage, so every statement can be verified in seconds.
Does this also work with existing, older documents?
Yes. Upload existing minutes and documents to the document hub and they become available to the AI search. New knowledge is created automatically with every meeting.
Does this help new board members get started?
Yes. New members ask HeyEla directly: What were the recent decisions? Who does what? What has been open for a long time? The history sits in the right place instead of in former members' private folders.
What happens to the knowledge when someone leaves the board?
It stays with the organisation. Minutes, documents and decisions are filed in a structured way and remain queryable - the board no longer depends on a single person keeping everything in their head.
Which language can I ask in?
In the language you use HeyEla in. German, French and English are supported; the answer comes from the documents you are allowed to access.
Explore more
Next step
Ask your first question in the demo
Bring a real question from your board routine - we will show how HeyEla answers it from minutes and documents.