Holding structures: many boards, clear lines
From our first customers on, we learned: no two organisations are alike.
- Every company its own isolated space
- One login and one dashboard for all mandates
- Groups instead of individual rights, for AI answers too
Typical for: holding chairs, directors with multiple mandates and secretariats serving several boards.
A look insideThe flow in pictures
In detail
From our first customers on, we learned: no two organisations are alike. Holdings with subsidiaries, foundations, associations - board, management and project teams sit together differently everywhere, and everywhere the same question arises: who sees what, who may do what? This walkthrough shows how HeyEla maps even complex structures without the handling becoming complex.
01
Who sees what? Not a side issue for boards
Some boards want to be certain that nobody reads along, not even management or the secretariat.
Read moreShow less
Some boards want to be absolutely certain that nobody reads along - not the CEO, the rest of the executive team or the secretariat. Understandably: decisions and documents often concern their role, performance or compensation. At the same time there are meetings with management present, mixed committees of board and executive members, and project teams whose work the board doesn't need to see at all. A tool for governing bodies must be able to map all of this.
02
Every organisation is its own isolated space
Every company is its own organisation with its own document hub. Data is never shared.
Read moreShow less
In HeyEla, every company is its own organisation: meetings, minutes, tasks and documents stay in their silo, including their own document hub. This works for the holding with its subsidiaries just as for economically connected but legally separate companies - or for mandates that have nothing to do with each other. Data is never shared between organisations.
03
One login for all mandates
You link your mandates via the same email address and switch with one click.
Read moreShow less
If you sit on the holding's board, run management in a subsidiary and hold a third mandate elsewhere, you don't want to maintain three accounts. Via the same email address - or an admin's approval - you link your organisations and switch with one click. The multi-board dashboard shows tasks, upcoming meetings and recent minutes across all mandates - purely as an overview of what you already have access to. A shared data room never comes into being.
Feature in HeyEla
Multi-Board Dashboard
Overview of mandates, meetings and open tasks
View feature04
Within the organisation: groups instead of individual rights
Groups map your real structure, and access management enforces their boundaries.
Read moreShow less
Below the organisation you define groups that map your real structure: board, committees - including mixed ones of board and executive members -, management, project teams. Meetings, minutes and documents belong to their group; whoever is in several groups sees several worlds. Access management enforces these boundaries consistently - for AI answers too, and guests can be invited to specific agenda items only.
05
Full control, without hours in an admin panel
Set up the structure once and the rights follow automatically, for new members and leavers too.
Read moreShow less
Best-practice permissions don't mean complicated at HeyEla. Set up the structure once - organisations, groups, roles - and from then on the rights follow automatically. New members inherit the right access, leavers lose it completely, and the board keeps control in every direction.
Frequently asked questions
Can data mix between companies?
No. Each organisation is strictly separated - members, documents, minutes and AI answers stay within their company. The dashboard only shows what you can access in each organisation.
How many companies or mandates are possible?
The structure is built for multiple mandates: connect as many organisations as you serve and switch between them with one click.
Does this suit foundations or association structures too?
Yes. What matters is separation per legal entity with its own boards and rights - whether corporation, foundation or association.
Can the board keep documents confidential from management?
Yes. Meetings, minutes and documents can be permissioned so that only the board itself sees them - CEO, the rest of the executive team or the secretariat then have no access. This is decisive for personnel and compensation topics in particular.
Do I need a separate login for each mandate?
No. You link your organisations via the same email address or an admin approval and switch with one click. You see tasks and meetings across all mandates in one dashboard - the data stays strictly separated.
How do we map committees with both board and executive members?
As their own group: members from both bodies get access to the committee's meetings and documents - and only to those. The rest of the board or the executive team sees none of it.
Explore more
From the blog
18 August 2026
Organising board meetings in holding structures: what works
Several companies, several boards, often the same secretariat: how holdings organise board meetings across all entities without data getting mixed up.
5 August 2026
Who may see what? Getting board access rights right
Confidential documents, guests, committees and AI: a pragmatic guide to how boards organise access rights cleanly - without individual-grant chaos.
Related features
Next step
Show us your structure
In a demo we model your holding or mandate structure as an example - with roles, rights and the chair’s overview.