Know what matters before the meeting starts
An AI summary at the top, a briefing for every agenda item, notes and highlights right in the documents and an AI chat at the bottom. The fastest way through a board pack.
Board meeting · Q3
Thu, 16 Oct 2026 · 2:00 pm
Summary
Three decisions today: the 2027 budget, a new IT partner and the dividend. The budget grows by 4%, mostly in IT.
Budget 2027
Motion3 documents
HeyEla briefing· considers 3 attachments
Management asks the board to approve CHF 4.2m. IT costs rise by 12%; the auditor flags the ERP rollout as the main risk.
What you get
Through the pack in minutes
The summary and briefings show what matters before you read page one.
Your thinking in the right place
Highlights, drawings and notes stay on the page they belong to, on every device.
Questions answered before the meeting
The AI chat answers from the meeting’s own documents, with sources.
AI briefing per agenda item
Every item summarised together with all its attachments, plus a summary of the whole meeting at the top.
Work right in the documents
Highlight, pin notes, draw and comment in every PDF, without downloading a thing.
Private or shared
Each note is yours alone or visible to everyone invited - on the meeting, an agenda item or a document.
What’s inside
Everything in one pre-read
Built for the way members actually prepare: skim, dig into what matters, note questions, arrive ready. This is what’s in it today.
AI that prepares with you
AI summary at the top
The whole meeting in a few paragraphs, before you open a single file. Want a different focus? Ask for a personal version only you can see.
A briefing for every agenda item
HeyEla reads each item together with all its attachments and sums up what is proposed, what needs deciding and what to watch. Add your own prompt to get a personal version for any agenda item.
AI chat at the bottom
Ask anything about the meeting. Answers come from the agenda and every attached document, with sources you can click.
Work right in the documents
Documents open on the page
Every PDF opens right in the pre-read - no downloads, no hunting through email attachments. Zoom in and jump from a note straight to its spot.
Highlight, pin and draw
Mark a passage, pin a note to any spot on a page or circle a figure on a chart - in yellow, green or pink.
All your marks at a glance
A side panel lists every pin, highlight and drawing with its comment. Clear your own marks in one step when you are done.
Comments, private or shared
Notes where they belong
Comment on the meeting as a whole, on a single agenda item or on a document. Edit or delete your own notes at any time.
“Only me” or “Public”
Every note is either private preparation or shared with everyone invited. You decide per note.
Replies to comments
Answer a colleague’s comment right where it was made, so questions are settled before the meeting.
Secure for everyone invited
One email, one protected link
Members receive a single email. Documents stay behind the login instead of travelling around as attachments.
Guests see only their items
Experts and guests get the agenda items and documents they were invited to - nothing else.
On laptop, tablet and phone
Everything is saved in the cloud, hosted in Switzerland and ready wherever members sign in.
In detail
Preparation that is fast and stays secure
Pre-Read is where members prepare: one secure page per meeting with the agenda, every document and HeyEla’s AI on top. Instead of a 200-page PDF bundle in the inbox, members get one email with a protected link and see only what they were invited to.
At the top, an AI summary gives the whole meeting in a few paragraphs. Every agenda item carries its own HeyEla briefing that reads the item together with all its attachments: what is proposed, what needs deciding and what to watch out for. Anyone who wants a different focus asks for a personal version that nobody else sees.
Documents open right on the page. Members highlight passages, pin a note to any spot, draw on a chart and comment - on a document, on a single agenda item or on the meeting as a whole. Each note is either just for its author or public for everyone invited, so private preparation and shared questions sit side by side. Members reply to comments right where they were made, so questions are settled before the meeting.
At the bottom, the AI chat knows this meeting and every attached document. Ask for the decisions needed today, the key risks or the questions worth raising, and get answers with sources you can click. Everything is stored securely in Switzerland and ready on laptop, tablet and phone.
Board packs keep growing, the evening before the meeting does not. We built Pre-Read so members understand what matters in minutes - with AI that works inside HeyEla instead of documents being copied into private tools. Secure, compliant and run in Switzerland.
Who it’s for
Built for the people who run the meeting
Board members
Get through the pack in minutes with the summary and briefings, mark up the documents and note their questions - privately or for the board.
Chair
Knows everyone arrives with the same understanding, and sees the shared questions before the meeting instead of during it.
Guests & experts
Receive a pre-read only for the agenda items they are invited to, with the matching documents and briefings.
From the field
“Finally I can prepare for the meeting with AI in seconds and with a clear conscience.”
Frequently asked questions
What is a Pre-Read?
The Pre-Read is the meeting pack in HeyEla: agenda, documents, AI summary and briefings, notes and an AI chat on one secure page. Participants and guests only see what they were invited to.
What does the AI do in the Pre-Read?
It summarises the whole meeting, writes a briefing for every agenda item that takes all its attachments into account, and answers questions about the meeting in a chat - with sources. Every member can also ask for a personal version of a briefing.
Can I annotate the documents?
Yes. PDFs open directly in the pre-read. You highlight passages, pin notes to any spot, draw on the page and add general comments to the document.
Who sees my notes and comments?
You decide per note: “Only me” keeps it private, “Public” shares it with everyone invited to the meeting. You can edit or delete your own notes at any time.
Can guests receive a Pre-Read?
Yes. Guests see only the agenda items and documents they were invited to. The AI chat and the summary of the whole meeting are reserved for members.
Do the documents stay protected?
Yes. The pre-read respects the meeting’s access rights, documents stay behind the login instead of circulating as email attachments, and the AI runs within HeyEla with data hosted in Switzerland.
Explore more
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Next step
See HeyEla with your use case
A focused 45-minute demo with your board workflow in mind, or estimate the business case in about 90 seconds.